4.8.1.10 General Provisions for CCB Variations - Individuals Using a Service Not Operating under CCMS

Summary

This topic explains the general provisions applying to variations of an individual's (1.1.I.90) claim for CCB for services not operating under CCMS and covers:

an individual's obligation to notify the FAO of events that can affect their CCB entitlement (1.1.E.30),
the events that are to be notified to the FAO,
methods of notification, and
events that are to be notified to child care services.

Note: For information on individuals using a service operating under CCMS, see 4.8.1.11.

Obligation to notify

An individual SHOULD notify the FAO of an event that can DECREASE their CCB entitlement. They do NOT have to notify of an event that can INCREASE their entitlement. The FAO will advise both the individual and the service (1.1.A.90) if an individual's entitlement is to change. If there is no change in entitlement, no notification is sent. Individuals should be advised that end of financial year reconciliations will be conducted to ensure that individuals have received their correct entitlement and that any amounts overpaid must be repaid.

Events to be notified to the FAO

An individual should notify the FAO of the following events as soon as possible:

changes in income (1.1.I.20),
change of child care provider,
changes in the way they receive CCB,
change in eligible hours (1.1.E.20),
- Example: An individual gains, or loses, a 24 or 50-hour exemption.
change in partnering arrangements or related income changes,
death of:
- an individual,
- a partner (1.1.P.30), or
- a child,
change in personal details, including address and bank account details,
when a child becomes a school child, and
when a child enters or leaves care.

Methods of notification

An individual can notify the FAO of events that affect their CCB entitlement by:

phone,
mail,
internet, or
over the counter.

Events to be notified to child care services

If an individual who gets CCB as reduced fees at more than one child care service during a financial year…	Then the individual should tell every approved child care service used by that child…
has claimed 30 allowable absence days in a financial year for one of their children,	that the child has used 30 allowable absences for that financial year.
has a child who attends more than one child care service in a week and is charged for more hours in total than their eligible hours (listed on the assessment notice),	how many hours a week they want to claim CCB through that child care service for that child.
has a child who attends more than one long day care centre in a week and is charged for 34 hours or more of care in total for that child in a week,	the total number of hours they want to claim CCB for that child each week at all long day care centres.

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Last reviewed: 30 April 2012

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