Note: This section only applies to services that have not yet commenced operating under CCMS.
This section contains one topic on statements for payment (1.1.S.120) for approved child care services (1.1.A.90). Payments to services are actually monthly advances, based on the statement for payment provided 2 quarters before the payments.
Example: Advance payments made in April, May and June are based on the statement for payment submitted for the previous October-December quarter.
Exception: Vacation care payments are based on the statement for payment for the term break immediately before the advance.
This section covers:
Explanation: A service providing OSHC submits a statement covering each term. A service providing vacation care submits a statement covering each vacation break. All other approved services submit a statement for each quarter.
A service must also submit supplementary statements for payment to correct errors or to provide additional information to previous statements. Quarterly statements must include information on all children in care, to assist in processing claims by individuals wanting their CCB entitlement as a lump sum at the end of the year.
Quarterly statements include a statement for payment summary form and a statement for child care usage of each child receiving care from the service. Quarterly statements should include the following information:
Explanation: Each service should obtain a CRN for each child in care before submitting a statement for payment.
Quarterly statements should be submitted to the FAO within 4 weeks of the previous quarter ending, by:
If an error is found in a statement the FAO will resolve the error with the service. For minor errors the FAO will contact the provider by phone to fix the error. For major errors the FAO will return the statement together with an error report to the service provider for correction.
Claim weeks will run from Mondays to Sundays. When the last day of a period covered by a statement for payment is not a Sunday, the week will be applied in its entirety to the statement period, or financial year, in which the Monday falls.
Example: In the transition to the 2003-04 financial year, 1 July 2003 is a Tuesday. The claim week runs from 30 June 2003 to 6 July 2003. This claim week will be included in the 2002-03 financial year. The claim week from 7 July to 13 July 2003 will be the first claim week in the July-September quarter and the 2003-04 financial year.
Exception: The first claim week of the July-September 2000 quarter will be 1 July to 2 July 2000 and the 2000-01 financial year. The second claim week will be 3 July to 9 July 2000. This is a result of legislative requirements that CCB be implemented from 1 July 2000.
CCB will continue to be paid for:
When SCCB is approved by the service or by the Secretary, the fact that SCCB is being used must be noted on the service's quarterly statement of child care usage each relevant week. If a service's expenditure on SCCB for 2 successive quarters is more than 18% of the total fee reductions for the 2 previous quarters, the FAO may conduct a compliance visit. If a service needs to use more than the 18% mark because of the high need for SCCB of its clients, it should apply to the FAO for a higher limit.
SCCB is not subject to reconciliation.
CCB bulk listings to approved child care services list all individuals and children who are currently on CCB and linked to the service. A bulk listing can be sent at anytime at the services request for all individuals currently linked to the service as at the date the information is compiled for printing.
The bulk listing reports CCB assessment information containing the most recent details of child care usage on children linked to that service:
Last reviewed: 30 April 2012